Moving Your Business

If you are the owner of a business, it can be a great task to move to another location. It is a time-consuming process that requires research, organization, and planning to find the proper location that has everything your business needs to grow.

It is important to break down the move into smaller more manageable tasks, so that you are not doing everything at once. This will help keep you from becoming overwhelmed by the immensity of the project.

National Dispatch, a nationwide auto transport company, is here to assist you with your corporate relocation. We understand that this is a stressful process. However, it is also exciting. It means that your business is expanding and needs more room to do so.

We have created a checklist to make your life easier and to help you know what needs to be accomplished. This list includes such duties as setting a budget, finding a location, and selecting an automobile moving company. Not all suggestions may be pertinent to your company, as companies vary in size and location.

Outline The Project

Moving a large corporation, or even a small business, to another location, requires a lot of work. Therefore, it is crucial to have a plan of attack. You must do the following:

Establish a Timeline. When do you want everything to be completed by? Maybe, you are looking at a timeline of one year. On the other hand, you may want to move in sooner, possibly within six months. A year may seem like a decade away, but there is much to do. Consider what must be completed each month to ensure that things are moving in the right direction.
Create a Budget. As you are preparing for your business move, it is important to set aside the appropriate funds. Calculate the costs of deposits or down payments, construction, renovations, and utility fees. You will also want to add in the cost of hiring a professional moving company to assist you with the move.
Assign a Project Manager. Choose an individual from your team to be the moving coordinator. This person will be responsible for ensuring that the move is organized and stays on schedule. If your business is large, it may be necessary to hire a person from each department to oversee the various stages involved in a move.

Choose A Space

Choosing a location and space for your business can be a challenge. You must take into consideration many factors, including what your future business needs might be. Before signing a lease or buying a property, consider the following:

Growth. Is there adequate room to expand? When searching for a new office space, it is important to think beyond your current situation. A space may meet your current needs, now, but situations change. If it is not in the budget to get a larger space, then consider renting for a short period of time.
Your Customers. Who is your target client base? Will this location be the best move for new business opportunities? Consider the advantages and disadvantages to moving to a large city versus a small town.
Your Employees. Quality employees are crucial to your business. Are you relocating your business within the same state or across the country? If it is going to be a long-distance relocation, you need to consider your employees. Will these employees be relocating, also?
Parking. It is important to consider if there is adequate parking available for both customers and employees. It can be aggravating to go to a place a business, only to have to park a couple blocks down the street.

Select Furniture

If you are a business professional, chances are you spend a lot of time in the office or in a work environment. It is important to design your office for optimal productivity, and select office furniture that will allow you to do your best work. Here are a few tips to keep in mind:

Outline your Needs. Before going on a shopping spree, make a list of what your office needs. This would include items such as a computer, printer, telephone, and file cabinet. Think about your profession. What do you use most often? In addition, consider what capabilities these items must have. For example, you may need a printer that can copy, scan, and print.
Consider your Options. Make sure you choose office furniture that is durable, and fits your needs as well as your style. There are many options to choose from in design, alone. You can purchase a height-adjustable desk. In addition, you will have to choose between multiple finishes. You do not have to buy new furniture, at all. There is always the option to repurpose or reuse existing furniture.

Determine Storage Needs

Upon moving your office, you may need to rent a storage unit if there is not enough space on-site to store all your valuables. Here are a few tips to know before renting a unit at a storage facility:

Decide On What You Need. Consider what you plan on keeping in the storage unit. This will help you make a decision on the unit size you require. It is important to remember that you need room to move around. Therefore, it is recommended to get a unit larger than what you need and clear a walkway in the middle. If you have items that are sensitive to temperature changes, then it may be necessary to get a climate-controlled unit.
Do Some Research. To find the best storage facility, a little homework is required. Read reviews to get an idea of what others liked and disliked about the facility. In addition, compare gate hours. You want to choose a location that offers access hours that are convenient for you.
Make A Visit. Go view a storage unit that you are considering renting. There is nothing like seeing it in person. This will help you make a final decision, and you can ask the management any additional questions or concerns you may have.

Pack Supplies, Equipment, and Furniture

When you are relocating your business, there are many items that must be packed. This would include office supplies, important paperwork, desks, and equipment. It is important to gather the proper packing supplies and start the process early to ensure everything arrives at the new location safely. Here are a few tips for packing:

Label Boxes. Marking all boxes helps aid in efficiency. The box should be labeled with the contents it contains, such as “Books”, “Invoices”, and so on. It should contain a marker indicating if it is fragile or confidential. The box should also have written on it the department name to which it is going to.
Sort Through Drawers and Cabinets. Your desk drawer likely contains some junk that you do not need and will not use. Toss these items out to free up space in your desk. You will also want to take this time to go through the file cabinet. Organize and pack files using a system that works best for you. Shred or recycle any old paperwork that is no longer needed.
Avoid Chaos. When packing cables, use zip ties to avoid tangling. Pack the cables with the equipment it belongs to. If possible, pack computers and printers in their original boxes.

Schedule Utilities and Other Services

You will want to ensure that the transfer of utility services is taken care of well in advance of your business move. Depending on the type and size of your business, what utilities you will need may differ. Typically, you will need water, internet, telephone, and electricity. Here are a few tips for a smooth transition:

Determine Dates for Shut-Off and Activation. The scheduling of dates will depend on when you are moving out of your current location and into your new business. You will want to consider what works best for you. However, it is recommended to activate utilities prior to moving in, so everything is up and running beforehand.
Contact the Company Early. When you call to make the switch, you will need your account numbers. Call a few weeks out to ensure that you get the date you want and that a technician is available at that time.
Pay All Balances. Pay any balances that remain on your account, so nothing remains after the shut-off dates. You do not want to move to a new location without paying your old bills.
Be There for Installation. Someone must be at your business location for installation. If you cannot be present, arrange for another person from your team to be at the office.

Contact Moving Company

Moving day is stressful, especially if you have to do everything on your own. Consider hiring a professional moving company to assist you with your move, including the transport of your vehicle(s). Choosing the right company for the job can be a challenge. Here are a few tips to finding a moving company:

Ensure the Company is Licensed and Insured. Whether you are hiring a company to move your office furniture or a company to transport your car to the new location, check to see that the company has the appropriate licenses. They should be registered through the Department of Motor Vehicles. In addition, you will want to ask about the insurance coverage on your belongings.
Avoid Too-Good-To-Be-True Offers. You want to stay within your budget. However, if a quote seems very low, then you will likely be sacrificing quality. Go for value over price.
Ask Questions. Do your research on the company to ensure that they are reputable. Find out how long they have been in business and what kind of track record they have. Contact a representative to get your questions answered.

Update Important Information

When moving to a new business location, especially out of state, there are multiple areas that need updating. It is important to complete these changes in a timely manner. Here is a list of what may need to be done:

Change Address and Phone Number. You can request a change of address through the United States Postal Service, either by visiting the website or going to the closest location. Not only will you want to change this information by contacting the appropriate individuals, but you will want to update this information with Google.
Order New Business Cards. Anytime you change your address or phone number, you will want to obtain new business cards. This ensures that your customers know where you can be reached.
Update Signage. It may be necessary to get new signage for the building or company vehicles if they contain outdated information.
Change Vehicle Registration. When you move to another state, you must update your car registration. This can be completed through the Department of Motor Vehicles.
Update Website. New customers may find you via the web. You will want to ensure that the information on your website remains up to date.

Learn more business moving tips by reading our Corporate Relocation Guide.

National Dispatch – Corporate Relocation Services

At National Dispatch, we have many auto transport services that will meet your needs as a business professional and make your transition to a new location much easier. Here are a few of the car shipping services that we provide:

Open Auto Transport: This is the standard car shipping method, as well as the most popular. With this method of transport, the vehicle is shipped on an open-air carrier with up to eight other cars. Learn more about open auto shipping.
Enclosed Auto Transport: This method of shipping is recommended for owners of luxury, exotic, classic, and sport model vehicles. Enclosed auto transport provides added protection, shielding the car from external elements and weather conditions. Learn more about enclosed auto shipping.
Guaranteed Auto Shipping: If you need your car shipped on short notice, then we offer a shipping option to meet your needs. Learn more about our car shipping options.
Door-To-Door Car Transport: Our driver will come directly to your location to pick up and deliver the vehicle, as long as conditions permit. This makes the process easy and convenient. Learn more about door-to-door auto transport.

If you are in need of car transport services for your business move, contact us today. We offer a free, instant car shipping quote on our website. Use our online car shipping quote calculator to receive a quote in seconds. No personal information is required. If you prefer to speak with an auto transport expert by phone, call us at 800-321-2051.

Corporate relocation is challenging on an individual and corporate level. Whether you are an individual moving across the country to start a new career or the CEO of a corporation moving the location of your headquarters, relocating is a stressful process. In either case, many times, an individual must stay within a designated timeline and budget.

At National Dispatch, we understand that you are an individual with unique needs. Therefore, we have created a guide to assist you with an executive move from an individual’s viewpoint, as well as from a company’s standpoint. This guide will explain why executive auto transport is the best option to meet your needs.

Why Choose Executive Auto Transport?

Hiring an auto transport company:

Makes your life easier. The process is as easy as 1, 2, 3. You can either call an agent to request a quote or fill out an online form to receive a free quote in seconds. Once you obtain this information, you can schedule a time for pick-up and delivery, and you are good to go! You can set your mind at ease and be rest assured that your vehicle will be delivered in a safe and timely manner.
Spares you unnecessary drive time and expenses. Driving thousands of miles across the country may not be something that you have time for in your busy schedule. In addition, driving comes with its own headaches. You must battle traffic and pay a number of expenses, including lodging, gas, and food, along the way. At the end of the day, you are better off paying an auto transport company to ship your vehicle to the destination. It is not as expensive as you may think.
Saves you energy. Not a lot of physical effort is involved in hiring a car shipping company. You may want to put in some time and energy into Finding the best auto transport company to fit your needs. However, that is why we created this post: to tell you why we, at National Dispatch, are the best. The car shipment process is just a click or call away.

To further understand the reason why many people choose to ship their vehicle, it is important to consider their specific needs. Let’s look at corporate relocation from two different viewpoints, the individual and the corporation.

As An Individual:

You just accepted a job offer across the country. This is an exciting time in your life, because you can gain new life experiences in a new city and advance in your career. While this may be exciting, it also presents many challenges. You must move all your belongings to a new home in a new city to start a new job. That is a lot of changes, and it will take some time to feel comfortable at home and at work.

The whole moving process can seem a bit overwhelming. How will you get everything to the new location? How will you get everything done in time? The best answer to both of these questions is by hiring an auto transport company. You may be an individual who is on a strict timeline. Therefore, you do not have time to take a long-distance road trip to transport your car. Having a professional take care of this for you saves you time and relieves some of the stress associated with the move.

As A Corporation:

As the top executive at your company, you are responsible for relocating an entire team. Your primary focus is on remaining within budget, since you are on the corporation’s dime. In addition, it is crucial that deadlines are met. When vehicles are in need of transport, it is best to use an auto transport company. In the case of businesses, multiple cars are often needed to be transported at one time. We offer discounts if companies do need more than one car relocated at one time.

Car Transport Services

There are many services that an auto transport company offers that can meet your needs as a business professional. When relocating to another city, it is important to understand and consider all your options, so that you can make an educated decision. We feel that you will find auto transport to be an affordable, simple solution whether you are looking to ship your car as an individual, small business, or large corporation.

Door-to-Door Transport

This type of transport is the preferred method of transport by car shipping companies over Terminal-to-Terminal Transport. Door-to-Door Transport is just what it sounds to be. The driver will come directly to you to pick up the vehicle and then deliver the car exactly where it needs to go. This makes the process easy and convenient for you. Terminal-to-Terminal Auto Transport, on the other hand, involves a storage facility. Therefore, the car will be temporarily stored in a local facility until you are able to come pick it up. This method is less ideal, because you have to take time out of your day to travel to pickup the car.

One common question that individuals ask is, What happens if the area is hard to reach?. This typically occurs if the area has narrow streets or heavy traffic conditions. In these cases, the driver will contact you by phone ahead of time, so that you can decide on an open area to meet, such as a large parking lot.

Enclosed Vs. Open Auto Transport

There are two primary ways to ship your vehicle. You can either transport your car via an open-air carrier or an enclosed carrier. The option that you choose depends upon personal preference, along with vehicle type and size.

Shipping your car on an open-air carrier means that your car will be exposed to weather and the elements of the road, including dust, dirt, and other particles. In Open Auto Transport, your car may be on a carrier with up to eight other vehicles. Although damages as a result of road elements and weather conditions is highly unlikely, individuals with classic, exotic, and luxury models typically use the alternative method of transport via an enclosed carrier.

Shipping your vehicle via Enclosed Auto Transport provides extra protection. A transport truck with side walls and a roof is used to shield the car from a variety of extrinsic factors. Some trucks even have power lift gates, which minimize handling even more. Owners of cars with high-end paint jobs utilize this transport method to avoid taking any risks.

Shipping Options

The shipping option that you choose will depend upon your schedule and when exactly you need your car by. At National Dispatch, we offer three shipping options. Here is a description of each below:

Economy Shipping: This is the cheapest shipping option. It provides a pickup window of up to fourteen days. The delivery date is solely dependent on the route. This is for individuals that are not on a strict time-crunch and have the availability to ship their car whenever.
Priority Shipping: This is the basic shipping option. If you use our online quote calculator to receive a free, instant quote, it will automatically be set to priority shipping. This option allots one to three days for pickup and one to six days for delivery.
Guaranteed Shipping: This shipping option is going to be the most expensive, because it requires us to guarantee dates. You are requiring the company to set aside a special spot on the transport truck for the vehicle within a limited amount of time. This is for individuals that need their car ASAP.

How Much Does Executive Auto Transport Cost?

Now, the big question is, How much is Executive Auto Transport going to cost me? Whether you are a company paying for the transport or an employee paying out of pocket, we understand that you want the right service at the right price. However, it is important to understand the many factors that go into building a unique quote for you.

Here are a few of the main factors that may affect your corporate car shipping quote:

Hauling a larger vehicle. Larger cars weigh more and take up more space on the auto transport carrier. This is the reason why SUVs, Vans, and Trucks cost more to ship than compact cars.
Traveling farther. Clearly, shipping your vehicle nationwide will be more expensive in comparison to statewide car shipping. The more miles a driver must travel, the more resources, such as time and gas, are used.
Utilizing the Enclosed shipping method. Enclosed Auto Transport costs more than shipping via the typical Open Auto Transport method. This is because of the equipment used and the protection the car receives.
Shipping during peak season. The Summer months are prime-time car shipping season. The demand for auto transport services are higher during these times of the year, which may have an affect on the price.
Using Guaranteed/Expedited shipping. Since you are requiring the company to block off a spot for you on their truck for a specific date, this shipping option can be costly. If you do not need the vehicle ASAP, opt for priority shipping, which is less expensive.

For more information on this topic, check out Car Transport Rates: Explaining It All.

5 Tips for a Successful Business Move Infographic

5 Tips For A Successful Business Move

A business move is complicated, because it requires an individual to settle into a new home, master a new job, and adjust to a new environment all at once. It is difficult to focus on your job 100% when you are trying to deal with the details of a move. Here are a few tips to make the transition a smooth one:

Stay organized. To make for a stress-free move, it is important to plan ahead and stay on top of everything. If you are a top executive, consider designating team managers to oversee and coordinate the moving of various departments. Utilize checklists and keep important dates on a calendar, so that you know what needs to be done and when it needs to be done by.
Avoid procrastination. Do not delay. There is a lot involved in a business move, so the sooner you start, the better. It is crucial that you allow yourself enough time to get everything done, so that you do not feel rushed at the very last minute.
Explore the new area. If you have the time, learn about the area to which you will be moving to. It would be nice to know ahead of time what the city is like. In addition, you could find a neighborhood that best fits your lifestyle.
Find out if your employer offers relocation assistance. Your company may offer a corporate relocation package, which includes the reimbursement of any fees associated with the move. Find out if your company has a relocation policy. Research the cost of using a professional moving and auto transport company, and then present this to your company.
Hire professionals. To minimize stress, work with professionals. Hiring a moving company and auto transport company can save you time and money, in the long run. By working with these companies, you will be rest assured that everything has been taken care of properly, avoiding any mistakes.

Why Use National Dispatch

National Dispatch is a top provider of auto transport services in the industry. Customers from a variety of business fields count on us to ship their vehicles without incident and on schedule.

Here are a few reasons why we are the best company for the job:

We provide excellent service every step of the way.
You will receive answers to all your questions.
We work with you to ensure that all your needs are met.
Our auto transport are a simple, affordable, and smooth process.
We have years of experience with a company-owned fleet.

For a free, instant online car shipping quote please go to https://www.nationaldispatch.com/ to use our quote calculator. No personal information is required to receive a quote. All you have to do is fill out four simple fields: vehicle make, vehicle model, pickup location, and delivery location. You will receive your quote in seconds! We can also be reached via phone at 800-321-2051.

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Checklist For Business Moves: Planning Your Relocation & Auto Transport